Washington DC hotels, destination management companies, and event planners need a ground transportation partner they can refer clients to with confidence. DC Black Cars works with hospitality and events professionals throughout the DC metro to provide professional, discreet transportation that reflects well on the property or program that made the referral.
This program is for hospitality and events professionals who refer guests or clients to a ground transportation provider — not for organizations arranging transportation for their own internal team. If you are arranging transportation for your organization’s employees or executives, Corporate Accounts is the right starting point.
Hotels that refer guests to a trusted ground transportation provider. DC Black Cars handles guest transportation professionally and discreetly — airport transfers, restaurant runs, sightseeing, and occasion transportation. Direct billing arrangements available for qualifying properties. Our service reflects on the property that made the referral.
DMCs organizing ground transportation programs for corporate events, incentive programs, galas, and conventions in the Washington DC area. Multi-vehicle coordination, timed shuttle programs, and group logistics for programs of any scale. DC Black Cars integrates into your event program professionally.
Event planners and meeting professionals organizing transportation for conferences, corporate retreats, award ceremonies, and private events at DC-area venues. Multi-vehicle timed programs, VIP transfers, and speaker and executive arrivals handled with the appropriate level of professionalism.
Conference organizers requiring transportation between airports, hotels, and convention venues throughout Washington DC and Northern Virginia. Airport arrival and departure programs, hotel-to-venue shuttles, and attendee group transportation for conferences at the Walter E. Washington Convention Center, Gaylord National, and other DC-area venues.
From individual guest airport transfers to full conference ground programs with multiple vehicles and timed departures — DC Black Cars handles transportation logistics so your team handles hospitality.
Airport pickups and drop-offs, restaurant runs, sightseeing transfers, and occasion transportation for individual hotel guests. Referred via concierge team — we handle the rest.
Meet-and-greet at DCA, IAD, or BWI, private aviation coordination at Dulles FBOs, and professional chauffeur service for keynote speakers, executives, and VIP guests arriving for your event.
Multi-vehicle timed programs for galas, award dinners, corporate events, and conference activities. Coordinated dispatch, multiple pickups, and professional chauffeur teams for programs requiring precision timing.
Airport arrival and departure programs, hotel-to-venue shuttle loops, and multi-stop group transportation for conferences and conventions. Sprinters for smaller groups, mini-coaches and motorcoaches for larger attendee movement.
Guest shuttle programs, wedding party transportation, and vendor coordination for weddings at DC-area venues. Stretch limousines, SUVs, Sprinters, and coaches available for all elements of the wedding day program.
Contact us to discuss your property or program, typical transportation needs, and preferred working arrangement. For hotels, we discuss direct billing setup. For DMCs and event planners, we discuss how trip requests and event programs are handled.
Hotel concierge teams refer guests by phone or email. DMCs and event planners submit program details for coordination. For recurring guest transportation, a simple call or email with trip details is all that is needed.
We handle all logistics, dispatch, and chauffeur coordination. Your guests and clients receive professional service. For event programs, we manage timing, vehicle staging, and on-the-day coordination.
Payment is collected per trip. For hotel partners with direct billing arrangements, we provide a monthly statement summarizing all completed guest trips. For event programs, billing is confirmed at the time of program setup.
The concierge team calls or emails us with the guest’s pickup details, destination, and vehicle preference. We confirm and handle everything from there. The guest is contacted by the chauffeur prior to pickup. Billing goes directly to the hotel on accounts with a direct billing arrangement.
Subject to confirmed scope, access, equipment, and availability, we can coordinate airport arrival programs, hotel pickup loops, venue transfers, and dedicated guest movements. The proposal should define vehicle requirements, manifests, timing, contacts, reporting, and day-of change authority before service.
Executive sedans, SUVs, Mercedes Sprinters (up to 13 in cabin), stretch limousines, stretch SUVs, mini-coaches (18–35 passengers), and full motorcoaches (up to 56). The right vehicle or mix of vehicles depends on your group size, program structure, and occasion.
Requests can be made 24/7, and same-day service may be accommodated subject to availability and confirmation. Planned events and recurring hotel programs should be arranged in advance so vehicle mix, access, timing, and responsibilities can be confirmed.
Tell us about your property or program, your typical transportation needs, and how you would like to work together. We will respond within one business day. For immediate coordination or event inquiries, call 202-972-0003.
For event programs or same-day hotel guest requests, calling is the fastest path.
202-972-0003Requests Accepted Around the Clock
If you are a chauffeured transportation operator, FBO, or TMC needing DC coverage for your clients, the DC Ground Coverage Program is the right fit.
DC Ground Coverage Program →If you are arranging transportation for your organization’s own employees or executives, Corporate Accounts is the right starting point.
Corporate Accounts →Some hotel relationships go beyond referring an individual guest. A property may need a standing transportation program for airport movements, VIP arrivals, overflow from an in-house vehicle, conference blocks, executive groups, or recurring guest movements tied to a particular program.
For those arrangements, the hotel becomes the coordinating client. We can discuss who may authorize trips, how requests should be submitted, which entrances and staging points apply, how guest details are communicated, and what billing or trip references the property needs. The objective is a repeatable operating process that front-office, concierge, sales, and events teams can actually use.
Hotels coordinating a conference or citywide program can also combine sedans and SUVs for VIPs with Sprinters, mini-coaches, or motorcoaches for group movements. Program scope and vehicle availability are confirmed against the actual schedule rather than assumed in advance.
Need a broader partner pathway? The Transportation Partner Program also covers transportation companies, FBOs, TMCs, and other organizations referring Washington-area ground transportation.
Hotel teams coordinating flight crews: recurring crew calls have their own planning path on our Airline Crew Transportation page.