Washington DC hotels, destination management companies, and event planners need a ground transportation partner they can refer clients to with confidence. DC Black Cars works with hospitality and events professionals throughout the DC metro to provide professional, discreet transportation that reflects well on the property or program that made the referral.
This program is for hospitality and events professionals who refer guests or clients to a ground transportation provider — not for organizations arranging transportation for their own internal team. If you are arranging transportation for your organization’s employees or executives, Corporate Accounts is the right starting point.
Hotels that refer guests to a trusted ground transportation provider. DC Black Cars handles guest transportation professionally and discreetly — airport transfers, restaurant runs, sightseeing, and occasion transportation. Direct billing may be arranged after account terms are reviewed and confirmed. Our service reflects on the property that made the referral.
DMCs organizing ground transportation programs for corporate events, incentive programs, galas, and conventions in the Washington DC area. Multi-vehicle coordination and timed shuttle programs may be reviewed for the event’s passenger volumes, schedule, vehicle access, and available fleet. DC Black Cars can coordinate the confirmed transportation scope with the DMC.
Event planners and meeting professionals organizing transportation for conferences, corporate retreats, award ceremonies, and private events at DC-area venues. Multi-vehicle timed programs, VIP transfers, and speaker and executive arrivals handled with the appropriate level of professionalism.
Conference organizers requiring transportation between airports, hotels, and convention venues throughout Washington DC and Northern Virginia. Airport arrival and departure programs, hotel-to-venue shuttles, and attendee group transportation for conferences at the Walter E. Washington Convention Center, Gaylord National, and other DC-area venues.
From individual guest airport transfers to full conference ground programs with multiple vehicles and timed departures — DC Black Cars handles transportation logistics so your team handles hospitality.
Airport pickups and drop-offs, restaurant runs, sightseeing transfers, and occasion transportation for individual hotel guests. Referred via concierge team — we handle the rest.
Meet-and-greet at DCA, IAD, or BWI, private aviation coordination at Dulles FBOs, and professional chauffeur service for keynote speakers, executives, and VIP guests arriving for your event.
Multi-vehicle timed programs for galas, award dinners, corporate events, and conference activities. Coordinated dispatch, multiple pickups, and professional chauffeur teams for programs requiring precision timing.
Airport arrival and departure programs, hotel-to-venue shuttle loops, and multi-stop group transportation for conferences and conventions. Sprinters for smaller groups, mini-coaches and motorcoaches for larger attendee movement.
Guest shuttle programs, wedding party transportation, and vendor coordination for weddings at DC-area venues. Stretch limousines, SUVs, Sprinters, and coaches available for all elements of the wedding day program.
Contact us to discuss your property or program, typical transportation needs, and preferred working arrangement. For hotels, we discuss direct billing setup. For DMCs and event planners, we discuss how trip requests and event programs are handled.
Hotel concierge teams refer guests by phone or email. DMCs and event planners submit program details for coordination. For recurring guest transportation, a simple call or email with trip details is all that is needed.
We coordinate dispatch and chauffeur assignments for the confirmed itinerary. The property or event organizer controls loading areas, staging permissions, guest communications, and venue access. A designated partner contact should approve timing changes; added service depends on availability.
Payment is collected per trip. For hotel partners with direct billing arrangements, we provide a monthly statement summarizing all completed guest trips. For event programs, billing is confirmed at the time of program setup.
A premium guest may arrive in a first- or business-class cabin, through an FBO, by rail, or from another city in a private vehicle. The ground plan may continue to a hotel, private residence, embassy, medical appointment, university, gala, wedding, game, or long-distance destination. DC Black Cars can coordinate the individual transfer or a wider guest program without claiming an exclusive relationship with the referring property.
Hotel concierges, luxury travel advisors, destination managers, family offices, executive assistants, and private hosts should provide the guest name and contact, arrival details, luggage, vehicle preference, destination entrance, billing authority, and person authorized to make changes. The guest experience is smoother when the referral contains the operating details rather than only a name and hotel.
The concierge team can submit the guest’s pickup details, destination, passenger contact, and vehicle preference. We confirm the trip and the agreed communication method before service. Hotel billing is available only when a direct-billing arrangement has been established.
Subject to confirmed scope, access, equipment, and availability, we can coordinate airport arrival programs, hotel pickup loops, venue transfers, and dedicated guest movements. The proposal should define vehicle requirements, manifests, timing, contacts, reporting, and day-of change authority before service.
Executive sedans, SUVs, Mercedes-Benz Sprinters, stretch limousines, stretch SUVs, mini-coaches, and full motorcoaches are available subject to request and availability. Passenger capacity, luggage space, and vehicle configuration are confirmed for the program.
Requests can be made 24/7, and same-day service may be accommodated subject to availability and confirmation. Planned events and recurring hotel programs should be arranged in advance so vehicle mix, access, timing, and responsibilities can be confirmed.
Yes, subject to confirmation. Provide the guest contact, FBO or commercial flight details when applicable, luggage, vehicle preference, complete destination, billing authority, and person authorized to approve changes. FBO access and cross-border operating plans require separate confirmation.
Tell us about your property or program, your typical transportation needs, and how you would like to work together. We will respond within one business day. For immediate coordination or event inquiries, call 202-972-0003.
For event programs or same-day hotel guest requests, calling is the fastest path.
202-972-000324/7 — 365 Days
If you are a chauffeured transportation operator, FBO, or TMC needing DC coverage for your clients, the DC Ground Coverage Program is the right fit.
DC Ground Coverage Program →If you are arranging transportation for your organization’s own employees or executives, Corporate Accounts is the right starting point.
Corporate Accounts →